Modern Art Conservation seeks an art-loving, detail-oriented, trustworthy Operations Administrator to manage financial matters, bookkeeping, human resources, facilities operations, and IT for our two studio spaces. Successful candidates will be meticulously organized, experienced in basic accounting and IT tasks, have strong interpersonal communication skills, and familiarity with modern and contemporary art. This full-time, in-person role reports to the Director and Studio Manager and works as part of a collaborative admin team to support the conservators. The ideal candidate would be interested in business/financial matters, art, and arts administration; looking for a long-term position; friendly, well-mannered, discreet, accurate, and professional; able to take direction from others while contributing to the growth of the company through self-motivation and problem-solving; and possess the ability to work as part of a close team in a deadline-driven environment with rigorous standards where great care must be taken with the art, the team, and the clients.

Responsibilities

Financial

    Managing financial transactions in QuickBooks, FileMaker Pro, and Airtable
    Recording accounting transactions; making check deposits; running client credit card payments; paying bills 
    Preparing invoices and working with Director and team of conservators on cost evaluation
    Working directly with our outside accountant on bank reconciliation and taxes
    Managing several insurance policies, both personal and commercial

 

HR

    Overseeing and running ADP TotalSource payroll on a semimonthly basis
    Organizing work visas, health insurance, tracking employee vacation and sick days, managing 401k contributions
    Liaison for staff for all HR needs

 

Operations

    Responsible for all operational systems; contacting vendors as needed; troubleshooting issues and finding solutions
    Taking care of all facilities concerns including security systems, internet, HVAC, and phone systems, etc.
    Helping organize and maintain the studio’s databases and art registration/project management systems (FileMaker and Airtable)
    Ordering supplies, daily lunches, and anything needed for studio events
    Working with the Studio Manager on streamlining systems and databases, day-to-day studio operations, including art shipment coordination and answering client calls/inquiries
    Stepping into Studio Manager role when needed
    Being available in any off-hour studio emergencies to help coordinate assistance

 

Other

    Assisting the Studio Manager with any admin duties as needed, including making contract templates, on-site art examination templates, researching artworks, and scanning and filing documents
    Minor art handling when needed
    Keeping shared studio calendars up to date

Qualifications

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    Works well with a close team
    Excellent organizational skills, detailed, analytical, and a natural problem solver
    Ability to interact with clients, vendors, building personnel, and staff in an accurate, professional, and timely manner
    Ability to work on tasks concurrently with ease and professionalism
    Clear communication in both verbal and written forms, diplomatic in emails and on the phone
    Tech-savvy
    Punctual
    Previous bookkeeping experience in an art-related environment a plus
    Discreet and physically careful around artworks a must
    Discretion of confidential information a must
    Interest in modern and contemporary art a huge plus
    Extremely trustworthy/responsible
    Native English speaker
    College degree
    Fully eligible to work in the United States
    Happy to travel to far West Chelsea, rain, snow, or shine

 

*Note this is not a conservation or pre-program conservation position

Benefits and perks

 

    100% paid Health Insurance
    Optional pre-tax dental and vision insurance
    401(k) retirement savings plan with a company match
    Pre-tax commuter benefits
    Paid vacation (increases with tenure)
    Paid holidays, including the week between Christmas and New Year
    Bonuses/raises (subject to revenue and performance)
    Gym membership discount and other perks offered by the Starrett Lehigh Building

Full-time (M-F 9:30 - 5:30), in-person.

 

Base salary $55K - $62K. Exact compensation may vary based on skills and experience.

 

Start date: Immediately

 

Please email a PDF cover letter of interest and your CV with three references with contact information listed to: ops@modernartconservation.com with “Operations Position 2026” in the subject line. You must send all requested materials by email to be considered. Only qualified candidates will be contacted. No calls or walk-ins, please.
 

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